UCR and Deactivation - Part 3

Unregistered Carriers on 6/5/2009 - 3816
Unregistered Carriers on 6/8/2009 - 3767
Yesterday's Registrations (IL system) - 37 / $4246 (avg $114)
Deactivations Requested - 5

It seems to us in IL that most of the formal procedures we've seen (or heard about) regarding deactivation of a USDOT number center around a written request for deactivation from the carrier. As I've indicated in earlier posts, we get lots of those types of requests from carriers.

As we start to look closer at our UCR Unregistered List, however, we also note a lot of MCMIS carrier records that we believe are not operating in any capacity. But ..... we can't reach anybody to get a written request for deactivation from the carrier. So what's a reasonable person to do? We don't have access to tax records, so that's out. We don't have access to reporting services like D&B, so that's out.

So, here's what we do (but I'm not saying this is what you should do).

We call the carrier. If we get a disconnected message, that's one strike.

We send a new registration. If we get it back undeliverable with no forwarding address, that's another strike.

We check corporate records. If it's an IL corporation that's dissolved, that corporation is no longer a legal business entity in IL. Another strike.

We check L&I if it's a for-hire name, like ABC Express or DEF Cartage, or GHI Transport. If they no longer have authority - and haven't had for quite some time - another strike.

We look at the SAFER record. If it looks old and stale, another strike.

You get the idea. Again, most of our deactivations have been by request, but as we get deeper into the list, I'm certain we're going to run into more situations where we have to "back into" deactivation.